For transaction coordinators
Built by transaction coordinators, for transaction coordinators
TC Track was created by experienced transaction coordinators who were tired of using software designed for agents, brokers, or "general" real estate professionals. We built the tool we wished we had when we were drowning in spreadsheets and email chaos.
Pain points
The TC pain points we solve
Every one of these frustrations shaped how TC Track works.
"My current software wasn't built for TCs"
The problem
Most real estate software is designed for agents or brokers. TCs are an afterthought.
Our solution
Every feature is designed specifically for transaction coordination workflows.
"I can't see the big picture"
The problem
Managing 20–50 active deals simultaneously without visibility into bottlenecks.
Our solution
Dashboard view of all transactions with status, deadlines, and problem areas highlighted.
"I'm constantly chasing deadlines"
The problem
Critical dates scattered across emails, calendars, and sticky notes.
Our solution
Automated deadline tracking with reminders before due dates and overdue alerts after.
"My team doesn't collaborate well"
The problem
Tasks fall through cracks, duplicate work, unclear ownership.
Our solution
Roles, permissions, and a complete activity log make ownership and accountability clear.
"Software costs are eating my profits"
The problem
Paying $50–99/month per user for bloated software with features you don't need.
Our solution
$29/month for solo TCs, $19/user for teams — 40–60% savings.
"I need to manage deals away from my desk"
The problem
Mobile interfaces that are clunky and missing key functionality.
Our solution
Mobile-first design that works perfectly on phones and tablets.
Your workflow
Built for the way you work
Solo coordinator, TC company, or in-house at a brokerage — TC Track fits your day.
Solo and independent transaction coordinators
Common challenges
- Managing 15–30 transactions simultaneously
- Juggling multiple agents and their different processes
- Staying on top of deadlines without missing anything
- Communicating professionally with all parties
- Growing your business without drowning in admin
How TC Track helps
- Dashboard overview — see all transactions at a glance
- Smart task lists — pre-built checklists for different transaction types
- Automated reminders — never miss another critical deadline
- Email templates — professional communication with one click
- Mobile access — manage deals from anywhere
TC teams and companies
Common challenges
- Coordinating work across multiple team members
- Maintaining consistency in processes and quality
- Keeping everyone accountable without micromanaging
- Scaling operations without losing quality
- Managing different skill levels across the team
How TC Track helps
- One shared workspace — every deal, document, and deadline in one place for the whole team
- Standardized processes — consistent workflows across all team members
- Roles and permissions — everyone gets the right level of access
- Shared template library — proven checklists and emails for the whole team
- Activity history — a full audit trail of who did what, and when
In-house brokerage TCs
Common challenges
- Supporting multiple agents with different working styles
- Keeping agents updated without constant phone calls
- Proving your value to brokerage management
- Managing high transaction volumes during busy seasons
- Coordinating with other departments (marketing, admin, etc.)
How TC Track helps
- Customizable templates — adapt to each agent's needs
- Branded status summaries — send agents polished PDF updates on their deals
- Bring your own email — connect Gmail or any IMAP/SMTP provider your brokerage already uses
- Prove your value — a complete activity history shows management exactly what you handle
- Scalable pricing — first-user plus additional-user pricing makes budgeting straightforward
- In-app support — fast answers from real humans when you're stuck
Features
The features that matter most to TCs
No bloat, no agent-centric clutter — just the tools transaction coordination actually requires.
Transaction-centric design
- Everything organized by transaction and easy to find
- No clutter — only the most important information is visible
- Clear transaction status visible at all times
- Easy switching between active deals
- Historical transaction archive for reference
Intelligent task management
- Pre-built templates for purchase, sale, refinance, and more
- Smart dependencies — tasks appear when prerequisites complete
- Automated due dates calculated from contract dates automatically
- Buyer and seller variants — one template covers both sides of representation
Deadline management that works
- Critical date tracking — inspection, appraisal, closing, and more
- Holiday and weekend aware — federal holidays built in, deadlines roll forward to business days
- State-aware date rules — option periods and business-day conventions for all 50 states
- Automatic reminders and overdue tracking — nothing slips quietly
Email automation (in beta)
- Email templates for every scenario (inspection scheduled, docs needed, and more)
- Scheduled sends — emails go out on key dates or when tasks complete, through Gmail or any IMAP/SMTP provider
- Merge fields — populate with transaction data automatically
- Professional branding — your logo and signature on everything
Visibility and reporting
- Dashboard overview — every active deal's status and deadlines at a glance
- Custom statuses and saved filters — pin the views you rely on to your sidebar or dashboard
- Branded PDF summaries — client-ready transaction and listing reports with your colors
- Complete activity history — a full audit trail on every transaction
Real-world scenarios
Common TC scenarios we handle
Whatever the deal throws at you, there's a workflow for it.
Managing multiple transaction types
- Purchase transactions — buyer representation workflow
- Listing transactions — seller representation process
- New construction — milestone-based completion tracking
- Refinance coordination — simplified process for refi deals
Handling urgent situations
- Last-minute inspection issues — add tasks on the fly and deadlines recalculate automatically
- Loan condition responses — automated reminders and tracking
- Closing delays — timeline adjustments and stakeholder communication
- Document emergencies — fast turnaround workflows
- Weekend and holiday coordination — mobile access for urgent items
Working with different parties
- First-time buyers — extra hand-holding and explanation templates
- Investor clients — streamlined processes for repeat customers
- Out-of-state transactions — timezone and communication management
- Multiple agents — clear boundaries and communication protocols
- Difficult personalities — professional templates and documentation
Why TC Track
Why TCs choose TC Track over competitors
Purpose-built software, honest pricing, and support from people who have done your job.
Built for TCs, not adapted for TCs
- Every feature designed specifically for transaction coordination
- Workflow matches how TCs actually work, not how agents work
- No irrelevant features cluttering the interface
Actually easy to use
- Setup in 10 minutes, not hours or days
- Intuitive interface your team will actually adopt
- No complex training requirements
Pricing that makes sense for TC businesses
- Solo TC: $29/month (vs $54–99 with competitors)
- Team pricing is $29/month for the first user, then $19/month for each additional user
- No per-transaction fees that penalize success
Support from people who understand TCs
- Customer support team includes experienced TCs
- We understand your workflows and challenges
- Solutions designed for real-world TC problems
Ready to simplify your transaction coordination?
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